This handbook has been prepared by the Board of Trustees of the Dunewood Property Owners Association (“the DPOA”) to provide Dunewood homeowners, summer residents and guests with useful information about our community and facilities. Please be attentive to the standards set by the enclosed so we can all enjoy Dunewood as a pleasant, family, summer community for all.

THE DPOA

Dunewood homeowners are members of the DPOA. A copy of the DPOA by-laws is available on request from the Secretary.

1.  Annual Dues

Each year DPOA members receive notice of annual dues. Since annual dues fund Dunewood’s facilities, programs and services, prompt payment is essential. Only DPOA members whose dues and assessments are fully-paid and their tenants and their off-island guests may use the community’s facilities.

2.  DPOA Meetings

Two meetings of the DPOA are held each year, one in the Spring and the other in the Fall. The Spring meeting is usually held on the weekend following Memorial Day; the Fall meeting, at which Board elections take place, is held in late September. Written notice of DPOA meetings are mailed to members at the addresses reflected in DPOA’s records.

THE COMMUNITY

1. Garbage Collection

Garbage collection is contracted by the Board of Trustees; regular pickups are made from April through Election Day in accord with a schedule issued each year. At other times, homeowners are responsible for their own garbage disposal. Each homeowner or tenant is responsible for the maintenance and cleanliness in and around his or her garbage rack.

In addition to regularly scheduled pick-ups there are free bulk refuse collections at the end of May and September on dates to be announced. Individual homeowners are responsible for the removal of bulk refuse at all other times. The accumulation of bulk refuse on private or community property is prohibited from Memorial Day through Labor Day. In the event of a violation, refuse will be removed by the Board of Trustees and the cost incurred will be billed to the responsible property owner.

Recyclable material must be kept in separate containers that are available to all residents at a nominal charge. Garbage cans must be kept securely covered. Tops that are easily removable should be secured by a bungee cord.

2. Community Walks: Pedestrians/Bicycles/Wagons

Although pedestrians have the right-of-way on community walks at all times, they are requested to move to the right when bicycles approach from either the front or the rear. When passing a pedestrian, a cyclist should ring his or her bell to alert the walker, and say “on your left”. All bicycles must be equipped with bells or horns; lights are required for night riding.

No bicycle riding is permitted on the docks. Bicycles or wagons should not be parked on the docks, the walk approaching the ferry dock, on the walks near the sailing area and the beach entrances. There is a parking area at the bay beach.

3. Pets

Pets are welcome in Dunewood, but local laws require all dogs be walked on leashes. No pet may run free on the community walks or on your neighbors’ property. No pets are permitted on the bay and ocean beaches from 9:00 a.m. to 6:00 p.m. All animal fecal matter should be removed and placed in the dog owner’s receptacles only.

4. Water Supply

Since the installation of the new and deeper pipes some years ago, we do have year-round water in Dunewood and no longer use individual wells.

It is crucial however – if you are a summer resident and have not winterized your pipes – that you drain them thoroughly when you leave the beach, as any water remaining inside will case them to crack once it freezes. Similarly, in the spring, it is safest to have the water turned on only after the chance of freeze is over.

5. Fire

Fire is the single greatest danger to homeowners and the Dunewood Community.  Fire prevention therefore is of high priority.  In the event of fire, prompt and effective action will help minimize damage and save lives.

Open fires are prohibited by law on Great South Bay beaches.  Our Fire District also prohibits the use of outdoor charcoal grills for cooking.  Only covered gas or electric grills are permitted.  No exceptions are permitted unless pre-approved in writing by the Fire Department

HOW TO REPORT A FIRE

1.    Call 911

2.    Tell dispatcher that you are reporting a fire in DUNEWOOD

3.    Give precise location by Walk and house number and, if possible, describe the type of fire.  Be sure guests and renters know your home’s.

WHAT TO DO WHEN AN ALARM SOUNDS

1.    Check to determine that fire is not located in your own home

2.    Discontinue the use of all water at your home (washing machines, dishwashers, hoses, sprinklers, showers)

3.    Turn off water heater

4.    Clear all obstructions from the walks in front of your house.

5.    Follow the instructions of the Fair Harbor Fire Chief and deputies.

WHAT TO DO IN CASE OF FIRE IN YOUR HOME

1.    Vacate all occupants immediately and call 911 as recommended.  If you use your fire extinguisher remember there are no more than 30 seconds of foam in most household extinguishers. 

2.    Do not re-enter the fire area under any circumstances.   Go to your pre-arranged family meeting place.

Every household should have two rehearsed escape plans for vacating your house, one for day and the other for night when all are sleeping.  Make sure your pre-arranged meeting place is a safe distance away from the house. 

RECOMMENDED FIRE SAFETY EQUIPMENT

·       Smoke detectors located in or near each bedroom (new batteries every year)

·       Two ABC-rated fire extinguishers

·       One long handled shovel

·       Two 50-foot garden hoses (front and rear of house)

·       Pail of sand near outdoor grill

·       Spark screens and chimney caps for all fireplaces and wood stoves

PERIODIC HOME INSPECTIONS FOR FIRE SAFETY

·       Batteries in smoke detectors should be replaced each spring.

·       Fire extinguishers should be charged and read “green.”

·       Electrical wiring, hot water heaters, electrical cords and other equipment should be checked by a licensed electrician every other year.

·       Propane gas tanks should be stored outdoors.  Large propane tanks should be placed on concrete, hooded and chained to house.

·       Kitchen exhausts, fireplace flues and dryer exhausts should be cleaned.

DO’s AND DON’T’s

·      Do have an active garden hose and available bucket of sand when outdoor grilling.

·      Do cut back brush at least three feet from house.

·      Do extinguish cigarettes and matches very carefully, indoors and out of doors.

·      Do remove fire-hazardous and combustible materials, such as brush and scrap lumber from under and around house.

·      Do inform all guests, renters, baby sitters of house address, use of electrical equipment and grills and emergency fire procedures.

·      Do check ashtrays and upholstered furniture for smoldering ashes or cigarettes.

·      Don’t store flammable material under your house.

·      Don’t leave food unattended while cooking on stoves or grills.

·      Don’t leave lit candles unattended.

·      Don’t smoke in bed.

6. Medical

IN CASE OF EMERGENCY

1.    Call 911

2.    Give dispatcher precise location and description of medical  emergency.

IN A NON EMERGENCY

The Medical District provides seasonal, non-emergency physician services. There is a small charge for services. Dates, days and hours are posted on the Doctor’s Office that is located just east of the Fair Harbor firehouse.

 7. Deer

Deer are lovely animals, but they also carry ticks which spread Lyme disease, invade garbage cans and eat our plants. While the law protects them from harm, they should not be fed. In the interest of their health, children should be kept away from the deer. To combat ticks, the DPOA arranges, as appropriate, tick deterrent measures.

YOUR HOUSE

1. Construction

During the summer months, Dunewood residents and their guests are entitled to the quiet enjoyment of their Dunewood homes. For this reason, no construction is permitted on weekends or holidays from Memorial Day through Labor Day. No construction is permitted during July and August. If emergency construction is necessary, the DPOA President should be contacted.

2. Noise Abatement

Because houses are in close proximity, noise is easily transmitted. In consideration of your neighbors residents are urged to keep the volume of their radios, television sets and other noise making devices at a reasonable level. Except for community functions, loudspeakers should not be installed or used out-of-doors.

3. Rental Rules and Guidelines

Restrictions and covenants in Dunewood deeds prohibit group occupancy. The DPOA strongly condemns group rentals and has so advised the local real estate agents. Please remind your renting agent of these regulations.

Groupers will be denied all DPOA privileges, including the use of tennis courts, bay beach, sailing area, boat slips and docking facilities. The DPOA will pursue all available legal remedies to enforce this policy. We urge all DPOA members who rent to include the following language in the lease:

“The premises are rented to ‘one family’ defined as follows: One or more persons related by blood, adoption or marriage, living and cooking together as a single housekeeping unit, exclusive of household servants. A number of persons, not exceeding three (3), living and cooking together as a single housekeeping unit, though not related by blood, adoption, or marriage shall be deemed to constitute ‘one family’. The selling of shares and subletting is prohibited.”

We recommend you meet your prospective tenant before signing a lease. A copy of this Handbook should be made available to your tenant.

RECREATIONAL FACILITIES AND PROGRAMS

1. Our Beaches

The bay beach and our ocean beach are our most valued natural resources. The ocean beach has a constant erosion problem, without special care and constant diligence it is in danger of being lost. It is important to protect our dunes. Always use the walks provided for access to the beach. Snow fences have been installed to slow dune erosion and have helped in building the beach elevation. Walking on the dunes or in the snow-fenced area is strictly prohibited.

Please help keep the beaches clean. Use the waste receptacles provided. Eating and drinking non-alcoholic beverages are permitted on the beach, but please remember to clean up. If you see refuse which others have left behind, take the few seconds necessary to place it in a receptacle.

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Be thoughtful of your neighbors at the beach. Keep the volume of radios low so as not to disturb others.  The use of earphones and headsets are strongly recommended.

Ball playing and frisbees are permitted to the extent that such activities do not disturb other beachgoers. When playing active games, please find an area away from sunbathers.

BUILDING FIRES ON THE BEACH IS STRICTLY PROHIBITED.

Swimming, particularly in the ocean should be approached with extreme caution since tides and currents are often hazardous. Swim only in designated areas and only when lifeguards are on duty. Lifeguards are stationed at both the ocean and bay beaches during the summer season. Even when lifeguards are present, however, children always must be supervised by adults. Lifeguards oversee the safety of swimmers and enforce beach regulations. They are authorized to expel from the bay or ocean beach swimming areas any person/s not abiding by beach regulations. Bay beach regulations are posted at the bay beach.

2. The Dunewood Swimminq Proqram

In addition to providing life guards, the community sponsors a swimming program in July and August which follows the guidelines established by the American Red Cross. Instruction is available to all age groups, from beginners through advanced levels. A Junior Life Saving and Water Safety course is also available. Registration for classes (July and August) is held on the first days of each month. Classes begin on the first Monday following the 4th of July weekend.

3. Tennis

Dunewood’s two tennis courts are the private property of the DPOA. Only DPOA members, their renters and their off-island guests may use the courts. During the summer of 2006 all DPOA members were issued new access cards to enable their entry. It is their responsibility to pass these cards on to their renters. Should a card be lost, the DPOA will issue a new card at a cost of $45 to the recipient. These cards may not be loaned to others.

The following are Dunewood rules for use of the courts:

1.    No play permitted before 8 A.M.

2.    Children may not use the courts as a playground.

3.    All players must wear tennis sneakers.

4.    Six game sets are the standard.

5.    If four or two players do not choose to play a set, rallying is limited to thirty minutes.

6.    A five minute warm-up time applies when there are people waiting.

7.    Guests are limited to play after 11A.M. and are restricted to two sets per day if there are others waiting to play.

8.    Posted time allocations must be observed.

9.    DPOA may change and /or suspend these rules at any time.

10.  Courtesy at all times is required.

11.  Pets, carriages, bikes, roller blades or skateboards are not permitted at any

       time.

12.  Smoking is prohibited.

13.  No more than two people from the same house may be on the courts at the   same time except during guest and family time. The is always a restriction of

      four people maximum from the same house.

4. The Dunewood Yacht Club

The Dunewood Yacht Club is drawn from the communities of Dunewood, Lonelyville, Fair Harbor and Saltaire. Both sail and power boat owners are active participants in the club’s activities.

The Yacht Club sponsors an excellent sailing program during July and August. Classes in beginning, intermediate and advanced sailing instruction, racing, boat handling and windsurfing are offered. Private instruction and boat rentals are also available. While registration times may change, registration for classes is usually held from July 1st to 3rd. Applications for membership are mailed on or about June 15th. In addition to the sailing program, the DYC sponsors an annual regatta, a fishing contest, a beach party and other special events. Contact the Commodore for further information.

5. Dockinq Facilities

The DPOA owns and maintains the community’s dock, boat slips and bulkheads. The ‘L’ dock provides 10 reserved boat slips, 3 to 4 visitor’s slips and 2 slips reserved for the Dunewood Yacht Club boat. Additional boat slips are available west of the ferry dock. The dock is also used for water taxis and fishing. Due to water traffic, swimming off of the dock is not permitted.

The Board of Trustees has adopted the following rules governing use of the community’s docking facilities which the Dockmaster, appointed by the Board of Trustees, is empowered to enforce:

1.    Assignment of boat slips is limited to DPOA Members owning boats and may not be sublet, transferred or used by any boat other than the boat assigned.

2.    The assignment of available slips will be made only after submission of boat registration numbers, proof of insurance and the docking fees.

3.    Annual docking fees are proposed by the Dockmaster, subject to approval by the Board of Trustees.

4.    Priority of assignment, transfer of slip assignment and seniority is established from the date of written application. The Dockmaster maintains the waiting list for slips, which is available to any DPOA member. Seniority is not affected by transferring from one slip to another. Longevity in the DPOA has no bearing on seniority. Loss of seniority for any reason will result in return to the bottom of the waiting list.

5.    If slips are available, renters may be assigned spaces if they meet the conditions set forth in Paragraph 2. The availability of slips for renters will not be confirmed prior to June 1st in order to accommodate DPOA boat owners. Renters do not acquire seniority.

6.    To ensure that space is available and to discourage unauthorized docking, Dunewood residents expecting guests who will use the visitors’ docking facilities should notify the Dockmaster in advance. The Dockmaster reserves the right to notify appropriate authorities in the event of unauthorized docking.

In addition to the above, the following regulations will be strictly enforced:

1.    No boat longer than 32′-0″ or wider than 12′-0″ will be permitted to moor at the Dunewood docking facilities because of our limited space. No exceptions, therefore, can be permitted.

2.    Boats assigned slips west of the ferry dock are also subject to height restrictions regulated by existing deeds and covenants on file with the Board of Trustees. Property owners planning to purchase boats are advised to familiarize themselves with these regulations prior to purchase. No accommodation will be made for a non-complying boat.

3.    No overnight sleeping on boats is permitted.

4.    No electrical hookups or generators are permitted.

5.    No discharge of waste is permitted.

6.    No boats will be permitted to be stored at the Bay Beach between May 1st and October 15th.

7.    BOAT SPEED INSIDE THE FIRST POLE IS LIMITED TO 4 KNOTS AND WILL BE STRICTLY ENFORCED.

The Dockmaster has the authority, subject to the approval of the Board of Trustees, to alter, amend or modify any regulation when in the best interests of the community or the public safety. The decisions of the Dockmaster may be appealed in writing to the Board of Trustees.

Keep your Handbook accessible. Provide a copy to your renters and guests as appropriate.